Một bức thư phản hồi mail xin việc chuyên nghiệp sẽ tạo ấn tượng tốt đẹp đầu tiên cho ứng viên với công ty khi ứng tuyển việc. Vậy thế nào là một mail phản hồi chuyên nghiệp? Hãy cùng Impactus tìm hiểu cách viết và các mẫu thư phản hồi xin việc tiếng Anh dưới đây nhé!
Lưu ý khi phản hồi mail xin việc từ ứng viên?
Một mail phản hồi ứng viên chuyên nghiệp vẫn tuân thủ các phần như một mail khác: Mở đầu, phần thân, phần kết. Tuy nhiên, sẽ có những lưu ý nhất định bạn nên quan tâm:
Luôn có nhân hóa nội dung email
Thông thường, để tiết kiệm thời gian, bộ phận tuyển dụng sẽ sử dụng các mẫu mail có sẵn. Hãy đảm bảo rằng bạn điền đúng tên, thông tin cá nhân của ứng viên. Không nên viết chung chung: Gửi ứng viên hoặc viết sai thông tin ứng viên. Điều này sẽ khiến công ty của bạn mất điểm nghiêm trọng.
Ngắn gọn, đầy đủ
Nhà tuyển dụng chỉ nên điền thông tin một cách đơn giản, ngắn gọn vào các mẫu có sẵn, không thêm bớt quá nhiều vì không cần thiết.
Đảm bảo không có lỗi
Các lỗi nhỏ như lỗi chính tả, dấu câu, viết hoa,.. là điều tuyệt đối không được có. Nó không chỉ gây khó chịu cho ứng viên và khiến họ có ấn tượng xấu với công ty. Từ đó khiến bạn có thể bị giảm tỷ lệ tuyển được ứng viên phù hợp.
Diễn đạt dễ hiểu
Hãy viết một mail thật dễ hiểu. Đừng cố đưa nhiều nội dung, thông tin không quan trọng không quá khó hiểu, tốt nhất là cho thấy sự rõ ràng và lịch sự là đủ.
Tóm lại, một lá thư ngắn gọn, nhẹ nhàng và đơn giản cũng giúp các công ty và doanh nghiệp có thể ghi điểm trong lòng mỗi ứng viên rất nhiều, dù kết quả có không tốt đi nữa.
Các mẫu mail phản hồi tiếng Anh cho nhà tuyển dụng
Bạn có thể tham khảo và áp dụng các mẫu mail phản hồi tiếng Anh sau:
Mẫu 1: Thư xác nhận nhận được đơn ứng tuyển
Subject Line: [COMPANY NAME] – We Received Your Application
Hi [FIRST NAME],
Thank you for your interest in [COMPANY NAME]. We have received your application for the open [JOB TITLE] position and will review your materials thoroughly.
Someone from our team will be in touch to update you on the status of your application within [TIME FRAME].
In the meantime, please visit [LINK TO RELEVANT WEB PAGE] to learn more about our company.
Best,
[COMPANY NAME] Recruiting Team
[COMPANY LOGO]
Mẫu 2: Thư mời phỏng vấn
Subject Line: [COMPANY NAME] Interview Availability
Hi [FIRST NAME],
Thank you for applying to the [JOB TITLE] position at [COMPANY NAME].
After reviewing your application, we are excited to move forward with the interview process.
We would like to schedule a [INTERVIEW FORMAT] with [INTERVIEWER], [INTERVIEWER JOB TITLE] at [COMPANY NAME]. The interview will last approximately [LENGTH OF INTERVIEW].
Are you available on [DAY, DATE] at [TIME, TIME ZONE]?
Please reply directly to this email and let me know if you are available at that time.
Best,
[YOUR NAME]
[YOUR EMAIL SIGNATURE]
Mẫu 3: Thư confirm lịch phỏng vấn
Subject Line: [COMPANY NAME]: [INTERVIEW FORMAT] Interview Confirmation
Hi [FIRST NAME],
We have confirmed your [INTERVIEW FORMAT] interview with [INTERVIEWER] on [DAY, DATE] at [START TIME – END TIME, TIME ZONE].
To give you a sense of what to expect, here is a brief agenda for the interview:
[INTERVIEW AGENDA]
During the interview, you should plan to discuss your experience in [TALKING POINTS].
We’re looking forward to meeting you soon! You can find these interview details within the calendar event invitation. If you have any questions in the meantime, don’t hesitate to reach out.
FOR PHONE/VIDEO INTERVIEWS
Here is the [PHONE NUMBER / MEETING LINK]. To enter the meeting room, use this code: [ACCESS CODE].
FOR IN-PERSON INTERVIEWS
Our office address is [ADDRESS]. When you arrive, check-in at the front desk. The security guard will give you a temporary elevator pass. Our office dress code is [DRESS CODE], but please wear whatever you’re most comfortable in.
Best,
[YOUR NAME]
[YOUR EMAIL SIGNATURE]
Mẫu 4: Thư nhắc lại lịch phỏng vấn
Subject Line: Reminder: [COMPANY NAME] [INTERVIEW FORMAT] Interview [DATE,TIME]
Hi [FIRST NAME],
This is to remind you of your upcoming interview for the [JOB TITLE] role at [COMPANY NAME].
When: Your interview will take place on [DAY, DATE] at [START TIME – END TIME]
Where: [PHONE NUMBER / MEETING LINK / ADDRESS ]
Who: You will be speaking with [INTERVIEWER, JOB TITLE]
Agenda:
[INCLUDE AGENDA]
Be prepared to discuss:
[TALKING POINTS]
FOR IN-PERSON INTERVIEWS
When you arrive:
Check-in at the front desk. The security guard will give you a temporary elevator pass.
Office dress code:
Our office is [DRESS CODE], but please wear what you are most comfortable in.
We look forward to seeing you!
Best,
[YOUR NAME]
[YOUR EMAIL SIGNATURE]
Mẫu 5: Thư follow up sau phỏng vấn
Subject Line: [COMPANY NAME] Interview Follow-Up
Hi [FIRST NAME],
Thank you for taking the time [TODAY/YESTERDAY] to speak with our team about the [JOB TITLE] role.
[INTERVIEWER] was very impressed by your [EXPERIENCE/EXPERTISE]. We believe you will be a good fit for the role and a strong addition to our growing [DEPARTMENT TEAM] at [COMPANY NAME].
We will be completing interviews this week, and you can expect to hear from someone within [TIME FRAME].
Thank you again for your time. It was a pleasure to get to know you better!
Best,
[YOUR NAME]
[YOUR EMAIL SIGNATURE]
Mẫu 6: Mẫu thư từ chối ứng viên
Subject Line: Your Application for [JOB TITLE] at [COMPANY NAME]
Hi [FIRST NAME],
Thank you for applying to our [JOB TITLE] role and for speaking to our team about your experience. We appreciate your interest in [YOUR COMPANY].
We were fortunate to have a strong group of applicants, and we regret to inform you that we have decided to pursue a more experienced candidate for this role. [CONSTRUCTIVE FEEDBACK].
We will keep your resume on file and reach out if we think you’d be a good fit for other roles as they become available.
We hope you will continue to stay connected with us on [LINK TO SOCIAL PROFILES] and keep an eye on our career page [LINK TO CAREER PAGE] for future opportunities that may be a better fit.
We truly appreciate your time and consideration of [COMPANY NAME].
All the Best,
The [COMPANY NAME] Team
[COMPANY LOGO]
Mẫu 7: Mẫu thư yêu cầu các sản phẩm đã thực hiện
Subject Line: [COMPANY NAME]: Work Samples for [JOB TITLE] Application
Hi [FIRST NAME],
Thank you again for your application to the [JOB TITLE] role. We’re reviewing your application materials and would like to see samples of your work to better evaluate your [RELEVANT SKILL(S)] abilities.
Please reply to this email with [QUANTITY] examples of your [WORK] by [DEADLINE]. All files should be submitted as [FILE FORMAT(S)].
If you have any questions, please let me know.
Best,
[YOUR NAME]
[YOUR EMAIL SIGNATURE]
Mẫu 8: Thông báo bài test sau vòng đơn
Subject Line: [COMPANY NAME]: [JOB TITLE] Candidate Assessment to Complete
Hi [FIRST NAME],
As part of your application to the [JOB TITLE] role at [COMPANY NAME], we ask that you complete the following [ASSESSMENT NAME] evaluation.
Every candidate at this stage is required to complete the assessment to be considered for the position. Results are used to gauge [SKILLS] abilities.
You may access the evaluation by clicking this link and creating a unique profile: [INCLUDE LINK]
Please complete the assessment by no later than [DAY, DATE] at [TIME, TIME ZONE].
If you have any questions or have trouble completing the assessment for any reason, please notify me immediately.
Best,
[YOUR NAME]
[YOUR EMAIL SIGNATURE]
Mẫu 9: Thư mời nhận việc:
Subject Line: [COMPANY NAME]: Enclosed Is Your [JOB TITLE] Offer Letter
Hi [FIRST NAME],
It is my pleasure to offer you the position of [JOB TITLE] at [COMPANY NAME]!
Our team was extremely impressed by you during the interview process, and we are excited to have you join the company. We believe your skills and experience will make an excellent addition to the [DEPARTMENT] team.
Please review the following offer details carefully.
Position:
The position is a [FULL-TIME/PART-TIME/TEMPORARY] role as [JOB TITLE] at [COMPANY NAME]. In this position, you will report to [DIRECT MANAGER] in [DEPARTMENT].
As a [FULL-TIME/PART-TIME/TEMPORARY] employee, the position requires [HOURS/WEEK]. Your working hours will be [START TIME – END TIME] with a [30-MINUTE/HOUR] break for lunch.
Your first day will be [MONTH DAY, YEAR].
Compensation:
[COMPANY NAME] will compensate you [DOLLARS] per [HOUR/WEEK/YEAR/ETC.] for the stated position.
Benefits:
With the position and as an employee of [COMPANY NAME], you will receive the following benefits:
Medical Insurance; Stock Options; 401K Matching; 15 Days of PTO; Dental and Vision Insurance [ADD OR REMOVE BENEFITS]
In addition to these benefits, [COMPANY NAME] is also proud to offer its employees [LIST OF PERKS].
Attached is your full offer letter. Please sign it to indicate your agreement and acceptance of this offer, and email it back to me by [DATE].
We look forward to welcoming you to the [COMPANY NAME] team. If you have any questions regarding the attached offer, please contact me directly at [PHONE NUMBER].
Best,
[YOUR NAME]
[YOUR EMAIL SIGNATURE]
Mẫu 10: Thư thông báo lịch làm việc
Subject Line: [COMPANY NAME]: Your Onboarding and First Day Details
Hi [FIRST NAME],
We’re looking forward to your first day at [COMPANY NAME]!
To help you prepare below is some information about what you can expect:
Your Arrival:
Please arrive no later than [TIME]. Our office is located at [OFFICE ADDRESS]. When you arrive, please check in with the security guard to receive your temporary ID badge. You will be given an official badge shortly after your start date.
Your Agenda:
Attached is an agenda for your first day. It’s subject to change slightly, but that is a good indicator of who you will be meeting with.
Documents/ID to Bring:
Please bring the following forms of identification with you: [LIST OF DOCUMENTATION]
What to Wear:
As you know from your interview, our office dress code is [DRESS CODE].
Lunch:
Most employees eat lunch in the kitchen, and there are several food options close by, including: [LUNCH OPTIONS].
Your Onboarding Plan:
Attached is also an overview of what your onboarding will consist of over the next [TIME FRAME]. Your manager will review it in more detail with you during your first week.
If you have any questions, do not hesitate to ask.
We’re excited to have you on the team. Welcome aboard!
Best,
[YOUR NAME]
[YOUR EMAIL SIGNATURE]
Impactus đã giới thiệu tới bạn các mẫu mail phản hồi ứng viên tiếng Anh cho 10 trường hợp thường gặp nhất. Bạn có thể xem thêm các bài viết 6 mẹo viết mail bằng tiếng Anh trong công việc, Các viết mail trả lời bằng tiếng Anh cho mọi tình huống.
ĐĂNG KÝ KIỂM TRA TRÌNH ĐỘ MIỄN PHÍ VÀ NHẬN LỘ TRÌNH HỌC HIỆU QUẢ VỚI IMPACTUS TẠI ĐÂY
